At one point or another, every Workday organization is going to need to integrate external data into or out of their system, whether it’s for payroll, benefits, or other information vital to your business. Workday knows this, which is why it offers a number of ways to help you integrate that data with your system. Let’s take a closer look at what your options are when it comes to integrating with Workday, as well as why you might be in need of some Workday Studio integration help.
The Three Major Types of Workday Integrations
When dealing with Workday, the three types of integration solutions you’re going to work with are Cloud Connect Integration, Enterprise Information Builder (EIB) Integration, and Workday Studio Integration. Each one has its advantages and limitations, and it really depends on what your needs are. Cloud Connect is a great choice if you’re using a third-party vendor for which Workday already has a solution available. If all you need to do is export or import some data into or out of Workday, EIB should work for you. For anything more complicated than that, there’s Workday Studio.
When to Use Workday Studio for Integrations
Workday Studio is a wonderful solution for more complicated integrations, including situations in which you need to:
- Add custom Java, Spring, or 3rd-party service capabilities
- Create rules for what the system should do to handle error conditions gracefully
- Deal with very large data sets (up to 10s of GBs)
- Execute several rules and reports to get your data
- Include complex looping or branching logic based on dynamic data or external variables
Composed of plug-ins to the Eclipse IDE, Workday Studio provides users with a graphical environment that allows them to drag and drop reusable components into a flow. Even better, integrations built through Workday Studio aren’t limited to just one data source, transformation, or destination. If you know what you’re doing, you can use the solution to create sophisticated integrations that take several reports and Workday Web Services into account, as well as several transformations, and deliver results to several separate destinations. Someone skilled in the application can configure, launch, monitor, and audit even advanced integrations with ease.
You’re Still Going to Want Workday Studio Integration Help, Though…
You’ll notice that we said that Workday Studio is great for someone that’s skilled in the application. That’s key, because many of the tasks you’ll need the application for aren’t ones you’re going to be doing very often, which makes it difficult to get the necessary practice to do them well. (And trust us when we tell you that you do not want to set up your integrations incorrectly.) Even pros say that going to a Workday Studio class on the subject isn’t enough to prepare you for everything you need to know to build them.
So if you need someone with technical expertise to set up your integration in Workday Studio, it can be both more expensive and more risky to rely on an internal resource who won’t be using Studio day in and day out. If there is no one in your organization has that technical know-how yet, you’re in need of a technical consultant who can help you mitigate the risk of a poorly created integration. Luckily for you, Surety knows just who to call. Our senior-level Workday Studio Integration consultants provide a number of benefits when it comes to setting up integrations, including:
Our consultants have successfully handled integrations with a wide variety of payroll systems, benefits providers, and more. (They know what they’re doing.)
Expertise aside, Workday Studio integrations take time and effort to set up correctly, time and effort your core team won’t have to spare on top of their regular day-to-day duties. Using a consultant to set up your integration will not only make sure it’s done correctly, but doing so will save your core team plenty of stress as well.
If you’re integrating sensitive information with your Workday HCM, half measures won’t cut it. If you’re planning on integrating your security badge system for authorized entry of only active employees, your tax filings, your new amber-alert security system, your parking access, your subledger feeds for accurate financials, or anything along those lines, a highly trained consultant will help you make sure everything gets set up safely and securely.
No Breadcrumbs Here
An issue clients sometimes have with consultants is that they either A) manipulate products or projects to ensure future work for themselves or other consultants—this is called leaving “breadcrumbs”—or B) come in to do a project and then leave…you in a lurch when you need help with that same project next time.
At Surety Systems, we pride ourselves on the fact that our consultants don’t leave “breadcrumbs” behind when they do work for our clients. Knowledge transfer is in our DNA. In fact, our consultants provide you with all the knowledge and documentation you need to support your Workday Studio integration even after they’ve gone.
Setting integrations up properly in your ERP can mean the difference between smooth sailing and stormy seas for your organization (metaphorically speaking, of course). If you want to make sure everything gets integrated correctly the first time, Surety has a wide network of senior-level Workday Studio integration consultants that are perfect for your project, so if you’re in need of help, we’ve got your back.