Are you tired of outdated legacy systems that lack the flexibility and agility to guide you through workforce changes over time? If so, you may need to consider adding additional functionality to your existing system or implementing an all-new HRIS solution that can meet your short and long-term requirements….

Enter Workday HRIS – a comprehensive human resources information system that offers an intuitive user interface and intelligent tools to help organizations streamline their core finance, HR, planning, and spend management operations, manage employee data more efficiently, and improve user experiences.

Read on to learn more about Workday HRIS and where our Workday consultants can fit in your organization.

What are HRIS Systems?

Human Resources Information Systems (HRIS)  leverages AI (artificial intelligence) and machine learning (ML) capabilities to help businesses meet essential human resources objectives and enhance overall workforce efficiency.. With advanced automation tools and synchronized data, HRIS systems make it possible for companies to reduce expensive data redundancies and leverage enhanced data management features to improve decision-making.

Oftentimes, people use the terms HRMS (Human Resources Management System) and HCM (Human Capital Management) interchangeably with HRIS. And, while the systems do offer similar functionality, they do provide quite a few different capabilities for specific business scenarios.

With both HRIS and HRMS systems, employers can handle different areas of their HR initiatives, including payroll, benefits administration, and compliance, and more. The main difference between HRIS and HRMS systems lies in their core talent management offerings, which are specific to each system and are occasionally offered only through HRMS solutions. 

And, while HCM does offer some capabilities found across HRIS and HRMS systems, it offers a wider range of people management and workforce planning activities to streamline and consolidate operations across the entire workforce.

What is Workday HRIS?

Workday offers an intelligent cloud-based HRIS solution that allows businesses to manage all of their HR activities from a single platform. Workday’s HRIS solution offers essential HR management tools, such as succession planning, employee engagement, and people analytics, to improve productivity and efficiency across the board.

And, the Workday Human Capital Management (HCM) solution differs significantly from traditional HCM offerings, providing greater functionality and more intuitive tools to improve visibility and enhance user experiences. It provides a cloud-based system that adapts to changing business needs and objectives in an ever-evolving business world and simplifies operations through a single source of data, security model, and user experience. 

Whether clients use a web browser or a mobile device, the user-friendly Workday HRIS system guarantees users are always leveraging the most recent version of Workday.

Features of Workday HRIS Systems

Let’s take a closer look at a few of the  main components of Workday’s HRIS solution:

1. Database Management

Workday’s HRIS solution serves as a centralized database for employee data, allowing internal teams to input, manage, and distribute human resources information easily. It also helps HR professionals swiftly access and view data analytics and make better business decisions in the future

However, you shouldn’t view your HRIS solution as a vault that can only be opened by IT and HR professionals. With an intuitive HRIS solution that provides easy access to employee data, companies can improve employee agency, increase consistency and trust across teams, and reduce the risk of burnout across the entire organization.

2. Labor and Scheduling Optimization

An employee’s time is the most important resource a company has, and it should remain at the top of the priority list, no matter what. Without initially knowing the tasks and deadlines that your staff are working on, you can’t improve productivity.

Fortunately, Workday HRIS offers advanced labor and scheduling optimization tools to help users maintain accurate timesheets and support effective scheduling through intelligent clock-in and clock-out software.

With Workday HRIS, managers can easily track staff attendance across departments and easily migrate activity data to other external databases, as workforce management solutions are directly integrated into other core HR systems and operations. For example, requests for leave and paid time off (PTO) are instantly reflected in an employee’s compensation records across the HRIS system.

3. Payroll and Workforce Management

The most time-consuming tasks for an HR department typically involve payroll and workforce management activities. HRIS systems streamline core HR processes and automatically reflect any changes to tax laws or salaries, allowing users to reduce the amount of time needed to handle employee payments and ensure accurate pay.

Additionally, integrations between HRIS and payroll software offer intelligent analytics and insights to help companies assess the effects of compensation modifications on external market alignment and internal employee satisfaction. And, in today’s dynamic economic environment, predicting the results of financial decisions and planning for future change is crucial.

4. Talent Management

Ensuring effective talent and performance management strategies is one of the main issues businesses face in the modern business world. By allowing companies to find and track the right candidates for the right roles, an HRIS system can facilitate more efficient hiring processes. It also improves the onboarding process by ensuring training uniformity across the board and accommodating the needs of each employee.

5. Self-Service Interface

An HRIS system centralizes all HR data and employee requests into one platform, making it easier for employees to access information about their roles, track their basic time and expenses, and update their personal data. As a result, an HRIS plays a critical role in delivering modern HR services across the whole enterprise.

It’s important to assess how user-friendly the user interface is when deciding which HR product is appropriate for your business, as technology in the workplace is expected to be as advanced as employees’ personal smart gadgets in the modern world. With self-service HRIS tools and a user-friendly interface, companies can quickly improve employee engagement and productivity across teams.

6. Benefits Management

Employee expectations have undergone some of the most significant shifts in the employee experience during the past ten years. Before, employees could only bargain about pay rates and PTO requests. But in today’s modern business landscape, many more choices are available, including snack options, volunteer opportunities, private medical care, flex time, and more.

With the Workday HRIS solution, users have complete visibility over their individual benefits packages and plans, including which employees have chosen to participate and their specific benefits enrollments. 

Integrations with Other Workday Applications

Workday’s HCM suite includes a few other Workday products, like Workday Financial Management, Workday Payroll, Workday Learning, Workday Recruiting, Workday Peakon Employee Voice, and Workday Adaptive Planning.

Benefits of Workday HRIS

Here are the top benefits of Workday’s HRIS solution for business users:

  • Full insight into global workforce management
  • Use of key metrics to adapt quickly to market changes
  • Empower stronger employee engagement
  • Worker and skills profile management
  • Intelligent compensation management
  • Flexible modeling and organizational structures
  • Centralized benefits administration

Common Job Positions with HRIS

Here’s a look at common job positions related to  HRIS system management…

HRIS Manager

An HRIS manager is typically brought on to help companies implement and maintain their HRIS system more efficiently and facilitate more accurate employee data management.

HRIS Analyst

An HRIS analyst keeps HRIS systems up-to-date and can withstand rapid technological development. An HRIS analyst should be able to transform the needs of users and business objectives into clear and concise technical requirements. The requirements for an HRIS analyst will vary based on the specific job description.

HRIS Specialist

An HRIS specialist collects and analyzes data to improve HR process efficiency and increase the functional productivity of a company’s internal HR department.

For more information about how our Workday consultant team at Surety Systems can provide additional HRIS support and help you manage your most important HRIS initiatives, click here.

How Can We Help?

Whether you’re looking for an intuitive HR system to streamline your business processes, additional support navigating a new user-friendly learning management system in Workday, or just an extra hand understanding how your Workday system operates, Surety Systems has you covered!

Our senior-level Workday consultants have the functional skills and technical experience to help you optimize your HRIS software and make the most of your technical investment in the long run.

Contact Us

Ready to learn more about Workday HRIS and our Workday consulting services? 

Contact us today!