As your business and employee base grows, it’s common to add more and more software to manage your “people” operations. Each tool serves a purpose and fulfills a specific need, but before you know it, all of those technologies you brought on to save time can start leading to more manual work. 

If this sounds like a familiar problem, you’re not alone. Tools like Workday and Kronos can do wonders for your business, but treating them as separate machines you turn to when they’re needed will never be as effective as integrating them together.

So if your solutions need a little integration TLC, you’ve come to the right place. This article will cover how integrating Workday and Kronos can help you achieve end-to-end human capital management (HCM) that benefits your entire workforce. 

Let’s get started.

Where to Integrate Workday and Kronos

Let’s start by talking about how you can extend Workday’s core business application through its prebuilt connections to Kronos Time and Scheduling solution. These integrations are deployed in the Workday cloud, so doing so means you also gain all the benefits of a managed application. Here are just a couple of ways you can integrate these robust solutions: 

Human Resource Management 

Kronos Workforce Timekeeper connector supplements Workday HCM by syncing Workday employee information with Kronos, allowing employees to access the Kronos Workforce Timekeeper application. All joint customers, regardless of the payroll system, can take advantage of this integration. 

Payroll

Kronos Workforce Timekeeper connector transfers time captured in the Kronos Workforce Timekeeper application into Workday Payroll. In addition, joint customers can take advantage of other features such as outbound integration that forwards worker information from Workday to Kronos.

Potential Workday and Kronos Use Case

To explain how Workday and Kronos can work better together, let’s demonstrate a possible use case. Our hypothetical company is in the manufacturing industry—let’s call them XYZ Systems—and most of its workforce is paid hourly through union contracts. XYZ Systems uses Workday to manage its HCM data, including time-off balances and payroll information. They also use Kronos Time and Scheduling for hourly employee tracking. 

Employees enter their time-off requests in Kronos, but in order to see time-off balances in Workday, XYZ Systems has to frequently synchronize the two systems to make sure there were no discrepancies. Similarly, they run into a similar issue when it comes to the working hours logged in Kronos—they have to put in a lot of manual work to get the core payroll information from Workday to make sure that everything comes out as it should.

Integrating Workday and Kronos would help XYZ Systems with these issues. Specifically, these three integrations: 

  • Payroll input connector: Integrating Kronos to Workday would help manage hours and amounts to pay through payroll.
  • Employee demographic connector: Integrating Workday to Kronos would capture employee lifecycle changes in Kronos. 
  • Absence balance connector: Integrating Workday to Kronos would keep balances from Kronos continuously syncing.

Integrations (AKA “How to Get Your Solutions to Play Nicely”)

Systems integration is essential for any modern business. Without connected systems, you’ll waste time and money on manual tasks that could easily be automated, not to mention potentially putting your business at risk from costly manual errors.

If your organization is ready to automate your HCM business processes by integrating Workday and Kronos, Surety Systems can help. Our senior-level Kronos consulting team and senior-level Workday consulting team can work with your organization to determine the integrations you need to succeed and then help you implement them smoothly. 

Our experts can also partner with you for any other Workday or Kronos projects you may have, including full implementations, training, or support. Contact us today to learn more and get started.