From enrollment management to academic advising and beyond, the adoption of Workday Student represents a pivotal shift towards modernization and efficiency in educational administration.

In this article, we embark on a journey to explore the intricacies of the Workday Student implementation process, exploring key phases, benefits, and the transformative impact it brings to institutions dedicated to building the next generation of leaders.

Understanding the Advantages of the Workday Student Platform

Workday Student is designed to help colleges and universities keep up with rapid change across the higher education landscape, offering advanced tools for monitoring student demographic trends, empowering students to plan their courses, and ensuring student success throughout the entire student life cycle.

With a single user interface and built-in integrations with other Workday solutions like Workday Financial Management, Workday Human Capital Management, Workday Grants Management, and more, Workday Student transcends outdated legacy technology, providing seamless academic planning tools and a mobile experience to improve engagement, efficiency, and success across higher education institutions.

Here are a few notable features of the cloud-based Workday Student system:

Flexible framework

Designed with a flexible architecture, Workday Student enables higher education leaders to personalize capabilities to meet institutional requirements and support core business processes, such as curriculum, academic policies, billing, student information management, and more.

Student transformation

With flexible configuration tools and a continuous delivery model, Workday Student makes it easier for institutions to engage students, automate manual processes for faculty and staff, and drive success across the complete student experience.

User experience

By leveraging a unified student information system (SIS), students, faculty, administrators, and other key stakeholders can understand core motivations, simplify experiences, accomplish critical tasks through seamless connections between databases and other critical systems.

Active engagement

Workday Student provides native engagement tools that enable users to make stronger connections, take proactive action to complete critical tasks, and support self-service functionality for students, including automated notifications for action items, academic progress, override requests, and more.

Unified enterprise system

With connections to the rest of the Workday ecosystem, including Workday HCM, Workday Adaptive Planning, and Workday Financial Management, the Student application enables users to establish a single source of truth for critical student data and manage core business processes from one platform.

Recruitment insights

By leveraging Workday Student’s native reporting tools and a unified data core, the power and potential of data lies in the end user’s hands, enabling quick insights into core data metrics and making it easier for students to track their own academic process over time.

Workday Journeys

Workday Journeys for Students allows students to create curated learning content and guided experiences that promote critical steps in each journey path and offer helpful suggestions, like action items, knowledge-base articles, and embedded videos, to avoid missing important milestones.

Navigating Critical Workday Student Implementation Stages

When it comes to achieving a successful Workday Student project, your project team, end users, and other key stakeholders should understand critical change management initiatives and take the right steps to create, deploy, and manage new products and functionality efficiently.

Here’s a closer look at the main steps involved in the Workday Student implementation process:


The Plan stage allows project teams to finalize the scale, scope, and strategy for the Workday Student implementation project, including integration requirements, human resources considerations, data conversions, and overall change management strategies.

Once the project requirements and programs have been outlined, project managers and other system administrators will define the roles and responsibilities of each team member and conduct external hiring as needed for additional support.


In the Architect, Configure, and Prototype stage (ACP), users will outline specific academic process requirements and technical specifications for their new cloud-based system.

After requirements and specs are established, system administrators can configure their system accordingly and prepare project teams for the testing phase.


During the Testing stage, project teams will complete various rounds of system testing to ensure their Workday Student system operates as designed and provides the right functionality to promote the educational mission and drive student success.

In this phase, project teams will also test and finalize cutover plans and integrations between their new Workday Student system and other critical enterprise systems currently in use.


The Deploy stage involves introducing the new system into the production environment and conducting end-user training, ensuring Workday implementations for the Student module and other supporting tools are deployed and managed properly.


In the Stabilization phase, teams can address any post-Go-Live fixes, ensure proper knowledge transfer from the implementation team to the support team, and assess the stability of the system for continued operation over time.

Partnering with Client-Side Workday Consultants

Whether you need additional support outlining plans for a new Workday Student implementation project, helping institutional teams stay ahead of the technology curve, or navigating integrations across modules like Financial Aid, Course Registration, or Admissions, Surety Systems can help.

Our senior-level Workday consultants have the knowledge, skills, and experience to understand your project needs, outline effective action plans, and ensure your internal teams are prepared for success long after your initial Go-Live date.

Contact Us

For more information about our Workday consulting services or to get started on a project with our team of consultants, contact us today.