The UKG Data Hub is an enterprise-grade data warehouse integrated with UKG Pro Workforce Management, enabling users to securely process and analyze large data volumes and enhancing business decisions and operational efficiency.

This article covers its main features, setup process, and how it boosts data security and analytics for organizations of various sizes and complexities.

Key Takeaways

  • The UKG Data Hub is an enterprise-grade data warehouse that integrates with UKG Pro Workforce Management. It securely extracts and delivers data to Google Cloud Platform’s BigQuery for analysis with third-party BI tools.
  • The Data Hub Configuration Portal is a central command center for managing the data hub. It offers functionalities like configuring pipeline settings, setting up mapping, and bulk updates, which are crucial for efficient data management.
  • Effective pipeline management includes handling various data formats, ensuring data integrity and security, employing modular design, and automating responses to common issues to maintain seamless data flow and enhance reliability.

Understanding the UKG Data Hub

Illustration of a data hub with interconnected data points

The UKG Data Hub is a robust enterprise-grade data warehouse. It offers the following features:

  • Integrates seamlessly with UKG Pro Workforce Management
  • Allows deployment on the Google Cloud Platform (GCP)
  • Extracts large volumes of data from UKG Pro Workforce Management
  • Processes and delivers data to the BigQuery data structure in GCP
  • Ensures data security and accessibility for analysis

Once the data is delivered to BigQuery, it can be analyzed and viewed using third-party business intelligence applications like Tableau and Qlik. This flexibility allows businesses to employ their preferred analytics tools while maintaining the integrity and security of their data.

Additionally, the Data Hub executes pipelines that securely extract data using APIs, delivering it into tables and views in BigQuery. This process ensures data is consistent, accurately transferred, and ready for analytical needs.

Security is paramount in the UKG Data Hub. Stringent access controls in data pipelines ensure that only authorized personnel can access or modify data, protecting sensitive information against unauthorized access. With these features, the UKG Data Hub is vital for businesses aiming to enhance their data management capabilities.

Getting Started with the Data Hub Configuration Portal

Starting your journey with the UKG Data Hub involves getting acquainted with the Data Hub Configuration Portal, acting as your command center for managing all aspects of your data hub. It provides an audit history of all configuration changes made on the tenant, ensuring transparency and traceability.

Within the portal, you can:

  • Configure pipeline settings directly
  • Set up mappings for paycodes, location types, and custom drivers
  • Upload bulk updates for pay code mapping and fiscal calendars
  • Manage large datasets in a single, unified platform

Configuring Your Data Pipeline Settings

Proper configuration of your data pipeline settings ensures the seamless data flow within your organization. Modular design in data pipelines enhances adaptability, allowing components to operate independently and integrate new technologies without extensive downtime.

A well-designed data pipeline architecture should:

  • Manage various data formats
  • Handle large volumes of data
  • Ensure data integrity
  • Comply with security standards

Integrating parallel processing in data pipelines allows for the simultaneous handling of multiple data streams, optimizing data handling efficiency. Utilizing ETL (Extract, Transform, Load) or ELT (Extract, Load, Transform) processes can optimize pipeline performance based on data and use cases. Additionally, maintaining data lineage documentation helps troubleshoot and understand the impact of changes through the pipeline.

Automating responses to common pipeline issues, such as increasing resources or initiating data cleaning, can mitigate their impact and ensure continuous data flow. Fine-tuning your pipeline settings will enhance your data management processes’ overall efficiency and reliability.

Monitoring and Managing Pipeline Jobs

The ongoing task of monitoring and managing pipeline jobs requires keen attention to detail. The Data Hub Configuration Portal allows administrators to monitor pipeline and wrapper performance summaries, providing a clear overview of how your data is processed. Administrators can view detailed histories of pipeline and wrapper jobs within the portal, ensuring that any issues can be quickly identified and addressed.

Defining clear metrics such as throughput, latency, error rates, and resource utilization is essential for monitoring data pipeline performance. Comprehensive logging across all pipeline components aids in tracking and resolving issues efficiently. Regular reviews of these metrics and periodic audits will help ensure that your data pipelines remain compliant and function as expected.

Leveraging Detailed Transactional Data

Detailed transactional data provides a granular view of various aspects of business operations, essential for pinpointing inefficiencies, improving customer experiences, and enhancing cash forecasting insights. Effective management of this detail data can lead to a reduction in transaction failures and a clearer picture of a business’s financial health. By analyzing even more detail data, businesses can further refine their strategies and decision-making processes.

The UKG Data Hub allows organizations to:

  • Leverage detailed transactional data to its fullest potential
  • Access full punch-level details and aggregated data
  • Perform deep dives into their operations
  • Uncover valuable insights that drive strategic decisions.

Utilizing People Analytics Dimensions Data

People analytics is a powerful tool for addressing business challenges related to employee acquisition, hiring, and management.

There are three main types of people analytics: descriptive, predictive, and prescriptive. Descriptive analytics summarizes raw data to highlight past or current trends, aiding in spotting historical trends and diversity initiatives. Predictive analytics forecasts potential trends, informing better decision-making around candidate fit and employee retention. Prescriptive analytics uses HR data to recommend specific actions, such as optimal onboarding and training approaches based on individual preferences.

Leveraging people analytics dimensions data enables organizations to make data-driven decisions that enhance workforce management strategies. The detailed transactional data and people analytics dimensions data within the UKG Data Hub provide a comprehensive view of an organization’s human resources, enabling more effective and strategic decision-making.

Customizing Your Data Hub Experience

Illustration of customized data hub tiles

By customizing the platform, you can tailor your Data Hub experience to meet your specific needs. One way to do this is by creating a data hub custom tile for the Data Hub Configuration Portal. To make a custom tile, configure it with the tenant URL and add it to the UKG Pro Workforce Management home page.

Wrapper override profiles offer another level of customization. Users can add profiles within the Data Hub Configuration Portal to tailor the execution of pipeline jobs and run them on an ad hoc basis. Override profiles can modify wrapper executions to disable or add pipelines and override pipeline settings, providing flexibility in managing your data pipelines.

Integrating UKG Dimensions Data

Illustration of integration of UKG dimensions data

Several critical steps are involved in integrating UKG Dimensions data. First, evaluate data readiness by reviewing existing HR systems and data sources for quality and completeness. Next, develop a detailed implementation strategy outlining the scope, timeline, resources, and stakeholder roles.

Setting up data connectors, APIs, or protocols is essential for securely transferring data into UKG Dimensions. Customize UKG Dimensions by defining organizational hierarchies, job profiles, and performance metrics. Gradually roll out UKG Dimensions and provide ongoing support to monitor progress and address issues. Continuous monitoring ensures the effectiveness of UKG Dimensions, refining configurations and integrations as needed.

Advanced Reporting with BIRT Reporting Tool

The BIRT reporting tool offers advanced capabilities for generating detailed reports, including full punch-level detail. It is particularly useful when detailed transactional data is required for in-depth analysis. The BIRT Report perspective allows users to design and run reports using the BIRT Report engine.

With BIRT Designer, users can create custom reports, making the tool highly versatile. Reports designed with BIRT can be viewed using the BIRT Viewer, providing a complete solution for advanced reporting needs.

Overcoming SQL Queries Challenges

Despite the challenges posed by SQL queries, implementing the right strategies can optimize their performance. Using JOINs instead of subqueries can lead to better performance, as the database engine can optimize JOINs more effectively. Indexing columns used in WHERE clauses can significantly improve query performance, especially for large datasets.

Effectively handling NULL values with functions like COALESCE or NULLIF can prevent unexpected behavior in SQL queries. Avoiding ORDER BY in subqueries, unless necessary, can boost query performance by saving resources. Additionally, using meaningful aliases for tables and columns improves query readability and helps others understand the code more easily.

Proper indentation and formatting can make SQL queries easier to understand and debug. Testing queries with a limited dataset or in a development environment can help avoid unintended consequences in production data.

Enhancing Employee Self-Service with UKG Pro Workforce Management

The self-service features of UKG Pro Workforce Management include:

  • Access to personal information
  • Pay stubs and benefits details
  • Mobile accessibility for performing HR functions on the go
  • Tools like HR Service Delivery to enable employees to manage HR tasks

These features are designed to reduce administrative overhead and empower employees to manage HR processes, freeing HR teams to focus on strategic initiatives.

Real-time communication through tools like UKG Talk fosters collaboration and a sense of belonging. Continuous learning opportunities provided by UKG solutions enhance employee experience and lead to higher engagement and productivity through personalized programs and collaborative tools.

Conducting Organization-Wide Analysis

Organization-wide analysis is critical to making informed business decisions. Data aggregation involves:

  • Gathering and summarizing data from multiple sources
  • Replacing detailed atomic data with summary statistics
  • Allowing analysts to access large amounts of information quickly
  • Reducing the need to process each data row in real-time

Aggregated data can be used for statistical analysis and to create useful summaries for business decision-making. For these summaries to be meaningful, it is vital to ensure the accuracy of the atomic data being aggregated. Effectively conducting organization-wide analysis allows businesses to gain valuable insights that drive strategic decisions based on basic observations derived from the data.

Getting Started with Our Team

By integrating UKG Dimensions data and conducting organization-wide analysis, organizations can unlock the full potential of their data, make informed decisions, and drive better business outcomes. However, you could be wasting valuable investments without the right personnel and resources to handle core business requirements and keep your internal teams on the same page.

Whether you need help implementing new UKG solutions for the first time, additional support navigating complex integrations between systems, or just an extra hand maintaining effective communication across project teams, Surety Systems is here to help.

Contact Us

Our senior-level UKG consultants have the skills and experience to understand your core project initiatives and prepare internal teams for continuous improvement over time. For more information about our UKG consulting services or to get started on a project with our team, contact us today.

Frequently Asked Questions

What is the UKG Data Hub?

The UKG Data Hub is a secure data warehouse integrated with UKG Pro Workforce Management and deployed on the Google Cloud Platform, providing enterprise-grade capabilities for data management.

How can SQL queries be optimized for better performance?

To optimize SQL queries for better performance, utilize JOINs and index columns, handle NULL values effectively, and avoid unnecessary ORDER BY clauses, significantly improving query performance.

What are the self-service features of UKG Pro Workforce Management?

UKG Pro’s self-service features provide access to personal information, pay stubs, benefits details, and more. They also offer mobile accessibility and tools for real-time communication, continuous learning, and convenient access to important resources.