Managing procurement efficiently and effectively is essential to a company’s success in the ever-evolving landscape of modern business.
And, at the heart of this crucial process lies Purchase Requisition Tables in SAP — intelligent tools that streamline the journey from request to purchase and integrate with various areas of your organization, ensuring budget control, approval workflows, and meticulous tracking of purchase requisitions.
In this article, we explore the key features and capabilities of SAP Purchase Requisition, how it can help companies create procurement schedule lines and stock transport orders, and where our expert SAP consultant team can come in to help.
What is Purchase Requisition in SAP?
A purchase requisition is a formal request made within an organization to initiate the purchase of goods or services and can be created manually or automatically. It is typically the first step in the procurement process and serves as a formal document that initiates the purchasing process.
Purchase Requisitions can be created for the following procurement types:
- Subcontracting: Provide raw materials to the vendor and receive a finished material.
- Standard: Receive finished material from the vendor.
- Consignment: Procure materials kept on the company’s premises and pay the vendor for materials.
- External service: Get services like system maintenance and procurement strategy from an external third-party vendor.
- Stock transfer: Acquire material from within the organization or internal storage location.
Key Features of Purchase Requisition Tables in SAP
SAP Purchase Requisition tables are database tables that store, retrieve, and manipulate purchase requisition data. Here are five of the top features of SAP Purchase Requisition tables:
- Data Storage: SAP Purchase Requisition tables are a structured repository for storing purchase requisition data, including requisition numbers, item details, quantities, and requested delivery dates.
- Data Retrieval: Users can retrieve data from these tables to generate reports, conduct analyses, and make informed decisions. This allows organizations to track the status of purchase requisitions, monitor spending, and evaluate procurement processes.
- Seamless Integration: These tables are tightly integrated with other SAP modules, like Materials Management (MM) and Supplier Relationship Management (SRM), to ensure data from purchase requisitions can seamlessly transfer to other parts of the SAP system.
- Customization: Organizations can define or modify additional fields to capture unique data elements and leverage customization tools to meet unique business requirements.
- Security and Access Control: SAP provides robust security features to control access to these tables and their data. Access permissions can be configured to ensure that only authorized users can view, modify, or delete data in the tables, helping maintain data integrity and confidentiality.
How are Purchase Orders Related?
Once the purchasing department creates the purchase requisition, it is converted to a purchase order — an external document issued by the purchasing department to the vendor to describe the specific material, quantity, and price required by each customer.
Purchase orders are created with reference to existing purchase requisition documents generated in SAP tables during the procurement process using specific transaction codes.
Understanding Purchase Requisition Activities in SAP
Here are the main steps in creating or converting purchase requisitions in the SAP landscape:
Creating a new purchase requisition:
- Enter the ME51N transaction code in the SAP SD Master Data Screen or navigate the following path: Logistics, Materials Management, Purchasing, Purchase Requisition, Create.
- Complete all required fields: Purchase Requisition document type as NB Standard, Header Note, Source Determination, and Type for Material, Plant, Quantity, Vendor, and Purchasing Organization.
- Create new purchase requisition.
Converting purchase requisitions to purchase orders:
- Enter the ME21N transaction code in the SAP SD Master Data Screen.
- Click on Purchase Requisitions from the dropdown of the Selection variant.
- Enter the purchase requisition number to create a purchase order.
- Drag the standard reference Purchase Requisition to the cart next to NB Standard PO.
- Complete all required purchase requisition fields: Purchase Requisition Document Type, Value for Vendor, Purchase Organization, Purchase Group, Company Code, and Purchase Requisition Number.
- Click “Enter” and “Save” to create the standard purchase order.
List of SAP Purchase Requisition Tables
- EBAN: Purchase Requisition
- VSEBAN_CN: Version – Purchase Requisition
- MEREQX: Purchase Requisition Change Parameter
- EBKN: Purchase Requisition Account Assignment in Purchasing
- T16LB: Scope of List – Purchase Requisitions
- T16LC: Description of Scope of List – Purchase Requisitions
- EBAN_TECH: Purchase Requisition for External Sourcing
- TEE001: Purchase Requisition from Easy Execution
- T161G: Release Prerequisite – Purchase Requisition
- T161S: Release Indicator – Purchase Requisition
- T161H: Fields for Release Procedure – Purchase Requisition
- VSEBKN_CN: Version – Purchase Requisition Account Assignment
- EKBEH: History per Purchasing Document
- EINA: Purchasing Info Record – General Data
- EKPO: Purchasing Document Item
- LFA1: Vendor Master – General Section
- T161W: Order Types for Stock Transfer
- EKKO: Purchasing Document Header Data
- T161P: Check of Document Type, Document Category, and Item Category
- EBUB: Index for Stock Transport Requisitions for Material
- T161A: Linkage of Requisition Doc Type to Purchasing Doc
How Can We Help?
Whether you need help outlining an intelligent release strategy for each purchase requisition, additional support managing field and material groups within each purchase order, or just an extra hand understanding the critical components of Purchase Requisition tables in SAP, Surety Systems can help.
Our senior-level, US-based SAP consultant team has the technical knowledge, functional skills, and real-world experience to help resolve all your most critical SAP-related issues, achieve project goals, and optimize efficiency across your entire SAP landscape.
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Interested in learning how to leverage Purchase Requisition (PR) tables in SAP to improve efficiency across the entire procurement lifecycle or where our SAP consultant team can fit in your organization?
Contact us today!