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In an increasingly digitized world, efficient, secure, seamless document management and e-signature solutions are critical to organizational success.

The integration between Adobe Acrobat Sign and Workday Business Process Framework addresses this need by combining Adobe Sign’s robust document-handling capabilities with Workday’s comprehensive enterprise management functionalities to reduce administrative burdens and improve compliance.

This article discusses the key features and benefits of the Adobe Acrobat Sign and Workday integration, exploring how it enhances operational efficiency, accelerates business processes, and improves the overall user experience for organizations of all sizes and industries.

Connecting Workday and Adobe Acrobat Sign

Adobe Acrobat Sign comes pre-built with integrations for Workday Business Process Framework, enabling users to accelerate the document signing process and facilitate better collaboration across HR, Finance, and Operations workflows.

No IT support required

Users can easily activate their own Adobe Acrobat Sign license to access e-sign functionality in their Workday system without involving IT teams.

Support for complex workflows

By routing documents to multiple users or groups, the integration between Adobe Sign and Workday allows users to support complex workflows and improve overall process efficiency.

Mobile access capabilities

With mobile access features, users can sign, send, and exchange documents anytime, anywhere, and on any device.

Real-time insights

Real-time insights into the status of critical HR documents and processes enable users to sign their own offer letters and documents and see which signatures are required next.

Advanced distribution features

Adobe Acrobat Sign for Workday allows users to distribute one document to multiple signers or groups and modify Workday items in a single platform.

Configuring Adobe Acrobat Sign for Workday

The following business objects are required to configure Adobe Acrobat Sign for Workday:

Authenticating user

Each Workday group can only have one group-level administrator, who is authorized to access and manage the associated integration key.

Workday group

The Workday Adobe integration requires a dedicated “group” within their Acrobat Sign account to facilitate integration and control the Workday usage of Acrobat Sign. Other usage across applications like Salesforce or Arriba is not affected by the creation of each Workday user group.

Create a User and Group in Adobe Sign

  1. Log in to Adobe Acrobat Sign as the account administrator.
  2. Navigate to Account, click the Groups icon, and select the Plus icon.
  3. In the Group Name box, provide the associated name for the created Workday group.
  4. Select Users and click the Plus icon to create a new user.
  5. In the Create box, provide the following details:
    1. Functional email address
    2. First and last name
    3. Primary group name
    4. New group name
  6. Select Save to verify the email address and move from CREATED to ACTIVE status.
  7. Define the authenticating user by completing the following steps:
    1. Access the Users page.
    2. Double-click the user in the Workday group.
    3. Verify the Group Admin.
    4. Click Save.

Create a Relationship for the Workday Client

  1. Log in to Workday as an account administrator.
  2. Navigate to and open the Edit Client Setup – Business Processes page.
  3. Verify that 2-step authentication and Single Sign-On (SSO) are disabled in the Adobe account and complete the following steps in the eSignature Configuration section:
    1. Select the Authenticate with Adobe option.
    2. Enter the associated email address and password for your Acrobat Sign account for Workday.
  4. Provide the credentials for the Adobe Acrobat Sign Group admin created earlier.
  5. Approve access to Adobe Acrobat Sign in the Permissions dialog.
  6. Once connected, the system will automatically set the Adobe configuration enabled checkbox and grant users access to Adobe Sign within the Workday client.

Key Benefits of the Adobe Workday Integration

Enhanced security

Industry-leading security resources from Adobe combined with advanced Workday Security features enable users to protect their critical business data, documents, and processes, no matter what.

User control

With functional enterprise deployment resources and system administration guides, the consolidation of Workday and Adobe Sign makes it easier for users to control system deployment and management.

Regulatory compliance

Connections to the Adobe Document Cloud simplify compliance and enable users to collect signatures and authenticate signers through Government ID verification.

How Can We Help?

Whether you need help establishing Acrobat Sign and Workday Studio integration requirements, navigating complex configuration and reporting processes, or just maintaining effective communication across project teams, Surety Systems is here to help.

Our senior-level Workday consultants have the skills and experience to understand your project needs, outline effective action plans, and ensure your teams are prepared for long-term success.

Contact Us

For more information about our Workday consulting services or to get started on a Workday Integration project with our team of expert consultants, contact us today.