An intuitive human resource information system (HRIS) can help companies across all industries improve workplace productivity, simplify HR tasks, and reach your core human resource management and optimization goals.
And, while implementing a new HRIS solution for the first time or integrating new HRIS functionality with your existing systems can be an exciting step in the right direction, it can also be quite a daunting task without the right personnel or resources for the job.
This is where our HRIS consulting services at Surety Systems come in to help!
This article will discuss what HRIS solutions are, how our HRIS consulting services can help manage your employee database and automate human capital management-related tasks, and where our senior-level HRIS consultants can fit in your organization.
Read on to learn more about HRIS Systems and how Surety Systems can come in to help!
Determining The Differences Between HRIS, HCM, and HRMS
Often, people use the terms human resource information system (HRIS), human resources management system (HRMS), and human capital management (HCM) interchangeably, but there are quite a few key differences between the three terms. And, these differences play a critical role in helping you pick which solution is best for your organization.
Our HRIS consultants here at Surety Systems have the expertise to help your internal teams fully understand the differences between each solution and can help you choose the system that best fits your needs.
Here’s a look at the main differences between the three systems:
HRIS software was originally a simple system for keeping administrative employee records. But, as HR processes became more complex, HRIS systems began to implement more innovative processes like recruitment, talent acquisition, and employee data management tools to meet demand and stay competitive in the market.
Human Capital Management refers to broad solutions that overlook every aspect of HRand workforce management tasks. HCM systems also include talent management capabilities, like succession planning, performance management, strategic workforce management, compensation planning, and other HR-related planning functions to help organizations attract and retain top-tier talent.
The Human Resource Management System concept started gaining more traction as businesses began to use more complex and sophisticated software to perform their core HR tasks. And, as more companies dipped their toes into the ‘automation waters’, HRMS solutions have had to revamp their functionality to keep up with demand and ensure proper integration with existing HRIS software.
What is an HRIS System?
A Human Resource Information System (HRIS) is designed to help companies manage and automate complex HR processes. An ideal HRIS software is cloud-based, which allows for benefits like more data storage, better security, and smoother integration with existing applications like payroll software, applicant tracking system, and more.
HRIS systems support payroll management, time and attendance, benefits administration, and other HR-related tasks to improve efficiencies across the board. This software also stores employee data, like demographics, personal data, and compensation-related information, for easy access whenever and wherever it’s needed.
HRIS systems eliminate paper-based HR processes, promoting a seamless, streamlined, and efficient interaction between the company and its employees and giving HR professionals more time to perform strategic, high-value tasks.
This HRIS software solution is typically looked at in two ways (aka pillars), the organization design and the employee design, that help employees understand how their data is delivered to and from the organizational database.
Understanding the Two Pillars
Roles, tasks, and reporting levels are all included in this HRIS framework. By defining the organizational structure, HRIS provides clear accountability for users and a map to improve operational functionality and consistency.
Choosing the appropriate HRIS makes it possible to use the best workers to address business difficulties. And, to achieve your strategic goals, you must build a workforce that consists of the right people with the right abilities, working in the right roles, with the right organizational structure.
This can be done with the help of your HRIS, which manages acquisition and recruitment data consistently and automatically across your organization.
Employee Data Management
Every employee’s complete profile, including name, address, date of hiring, pay, benefit preferences, and more, is available through the HRIS. This is similar to customer relationship management, except it deals with employees instead of customers.
With the correct knowledge, you can relate to your workers more effectively, help them develop career plans, increase employee engagement, find the best training, and improve overall performance.
The HRIS enables self-service, reporting, and automatic record-keeping. This facilitates accurate and up-to-date information management, increasing production and making critical business processes more convenient for workers.
The Surety Systems Advantage
At Surety Systems, we are committed to putting our client’s needs first and finding the best-fit consultant to meet their unique needs.
Instead of working to just fill a vacant position or finding the most convenient option, our team works to find the best possible fit consultant for the job, regardless of where your project needs lie.
Our consultants have the skills and experience needed to help you manage your HR software and maximize your technical investments in the long run.
Here are some of the main advantages of choosing our team at Surety Systems:
Rather than getting wrapped up in unnecessary fees and overhead costs, our consultants work on a time-and-materials basis.This way you only pay for what you want and need, nothing else.
Surety Systems offers a team of consultants who excel in their expertise and have exactly what it takes to support your HRIS projects and optimize your investments.
Even if it’s your first time implementing HRIS solutions, our consultants are sure to have the right skills and experience you need to successfully implement, without cutting corners or breaking the bank.
Optimal Turn-Around Time
At Surety Systems, we understand that your time is valuable. When an urgent project presents itself, you may have time constraints that prevent you from being able to find a full-time employee that has the strength or bandwidth to handle the job at hand.
Our team guarantees faster turnaround times to meet your project needs quickly and efficiently, without having to trade in quality of work for timeliness during the process. This ensures your business can optimize value within your HRIS software and make the most of your investment!
Catered to Your Needs
Our HRIS consulting team at Surety Systems believes the best way to complete projects on time, on budget, and optimize your HRIS solutions is by using the best-fit people for the project. And, luckily for you, we can provide just that!
Your needs are our top priority, so we ensure our HRIS consultants can handle the project needs and your unique criteria to deliver a seamless and efficient experience for your internal teams, no matter what.
How Can Our HRIS Consultants Help?
Navigating complex human resources information system (HRIS) implementations and integrations can be quite a difficult undertaking without the right support system. Luckily for you, this is where HRIS consultants come in to help!
Let’s take a closer look at how HRIS consultants can help teams manage and optimize core HR functions:
1) Knowledgeable and Experienced Team:
Rather than choosing an unknown partner or trying to implement a technology yourself, we have a team that works to understand your technology and your organizational structure, making it easier to handle implementation or integration tasks down the road.
We act as an advocate for your team to better understand your project goals and organizational objectives and ensure the right steps are taken to achieve success.
2) Additional Support
It’s easy to believe that your partner is your one-stop shop for all your needs, and you may not realize you need an extra hand. Sometimes, the implementation processes can get out of hand because your implementation partner isn’t holding up their end of the deal.
It’s important to have a liaison between you and the partner to make sure everything runs seamlessly and correctly. And, luckily for you, our team of consultants can offer additional support whenever and wherever you need it to ensure you’re never left ‘hanging out to dry.’
3) Assistance When You Need It
We don’t view your relationship with other partners as a competition. But instead, we strive to ensure all projects are done on time, on budget, and successfully.
Whether we act as the sole service provider or are just assisting when you need it, we have the tools and personnel needed to fill any areas that your partners lack experience or expertise. We also understand that Implementation teams can change over time.
So, even if someone on the partner side changes roles or leaves, we will always be there to keep the project steady and on track with the planned schedule.
4) Accuracy the First Time Around
When you are thinking of getting started on a new implementation project, Surety Systems should be your first line of defense. By getting our team involved early on, we can prevent any setbacks that may have been caused by previous partners who couldn’t hold up their end of the bargain or initiated the implementation incorrectly from the start
5) Exceeding Client Expectations
It’s no secret that cheaper isn’t always better.. You get what you pay for with our team of consultants at Surety Systems, meaning that we will provide the best possible consultants for the job at a reasonable and competitive rate for the current market.
6) Post Go-Live Support
Our support services don’t just stop after you’ve successfully implemented your new HRIS software.. From managing HRIS optimization efforts to finding ways to leverage new features within your HRIS solution, and everything in between, our team of HRIS consultants are here to help.
A traditional HRIS includes basic functionality that supports talent management, hiring, compensation, organizational management, and absence management, including vacation, sick leave, and personal time off.
Automating HR-related tasks and enabling self-service tools to access certain business processes improves the employee experience and maintains uniformity across the board.
Benefits of HRIS Systems
Cloud-based systems are easier to integrate with your current systems and offer the fundamental capabilities of modern HRIS systems. They are also easier to upgrade as new technologies and security measures are released over time.
Here are some benefits of integrated cloud HRIS systems:
Enhanced Accuracy and Efficiency
There’s no room for error when dealing with other people’s sensitive information. An integrated cloud HRIS system can automate and streamline core administration tasks, allowing HR professionals to have more time to spend on other important tasks, rather than dealing with manual inaccuracies.
Improved Employee Experience
Not allowing your employees to view the status of their benefits, payment, and time off can be a serious issue. HRIS systems allow employees to access their personal information, issue service requests, and create reports without getting HR professionals involved in the process.
Supports Compliance Efforts
With remote work and shifts towards more cultural sensitivity, businesses want to make sure they’re on the right side of global labor and employment mandates. HRIS software enables all HR activities to fall within the boundaries of compliance and work to support the entire workforce in one place.
Increase in Efficiency
HRIS systems offer a wide range of self-service tools that minimize the need for outdated forms and approval processes, including email and paper-based processes. HR professionals can take a step back from schedules, time-off requests, workflows, and more because HRIS systems automate and manage these tasks in real-time.
HR files carry some of the most sensitive and personal data within your company, including employees’ medical and financial records. To avoid unsecured databases and the risk of compromised information, HRIS systems have built-in security protocols designed to minimize cybersecurity risks across teams.
Common Challenges with HRIS Systems
Every technology has its own set of unique challenges. Here are some common challenges associated with HRIS software:
Regulations and Compliance
HRIS data access rules must align with regulatory rules, and companies must ensure that their HRIS is compliant with ever-changing regulations. This can be especially challenging for companies with a global presence. Every user must be able to quickly and easily conduct transactions without violating confidentiality or legal regulations to maintain usefulness and functionality.
A major concern with managing HRIS systems involves ensuring employee data privacy. These tools contain a large amount of sensitive and confidential data that must be protected, no matter what. One of the main challenges involves choosing a system that allows users to access the information they need to perform tasks, without requesting access to information they aren’t authorized to view.
Progressing changes to HRIS features can bring new difficulties to light. And, in an era of nonstop disruption, businesses occasionally battle to stay aware of HRIS updates and refinements over time. Similarly, picking the appropriate HRIS for your company can be challenging. With countless choices and elements accessible, you must pick a system that best aligns with your business objectives..
How To Choose The Best HRIS
Our team at Surety Systems is committed to helping you assess requirements for your new technologies and choosing the best fit solution. There are two main areas of functionality to consider when choosing the right HRIS solution for your needs:
- The solution should be a component of a broader enterprise solution that links finance and HR: One of an organization’s most expensive costs is labor, and financial implications are apparent in any business decision. Your business needs to have complete visibility into its finances and personnel, as well as the relationship between them. The most effective HRIS solutions are the ones that maintain close contact with the finance department or utilize the same technology and platform as the company’s financial department.
- The solution should be capable of encompassing all sides of HR management: You will need access to a complete, end-to-end solution that handles all of your needs. This can include recruiting, onboarding, succession planning, learning, and more.. Your HRIS system will also need to change with you as your business needs grow and change over time.
If you’re ready to learn more about HRIS solutions and how our consultants at Surety Systems can help, contact us today!