If you’re looking to take your payroll processes to the next level, finding solutions that integrate payroll, benefits administration, and timekeeping functions into one system is critical for your success…
The solution? Human Resource Information System (HRIS) Payroll software.
This article explores the key features and benefits of HRIS Payroll Software, from reducing costs and eliminating errors to leveraging reporting features for analysis and improving efficiency.
Read on to learn more about HRIS Payroll integrations, as well as how our team of senior-level HRIS consultants can help maximize the value of your software solutions.
What is HRIS Payroll Software?
HRIS Payroll software refers to comprehensive software solutions designed to streamline Human Capital Management (HCM) processes, including the integration of payroll, benefits, and time and attendance processes into a single system that facilitates data sharing and report generation across teams and business units.
These solutions are designed to help HR professionals manage a variety of tasks, including…
- Optimize employee recruitment, onboarding, and performance management
- Manage and track employee information and metrics (i.e., employee turnover, employee engagement, etc.) across the entire employee database
- Improve the accuracy and efficiency of applicant tracking system (ATS) operations to attract, hire, and retain top-tier talent
- Connect HRIS and payroll management functions in one comprehensive system
- Automate Human Resource Management tasks, including benefits administration and enrollment, talent management, and payroll processing
- Leverage employee self-service functionality to increase engagement and productivity
With the right HRIS software solutions in place, businesses can take control of their own HR processes and ensure employees have access to the information needed to improve data accuracy, maximize productivity, and reduce costs across the entire enterprise.
Key Benefits of HRIS Payroll Software
HRIS Payroll software offers a range of features that can help businesses improve process efficiency, optimize business operations, and maximize technological investments. It also allows HR personnel to focus on more critical tasks, provides the tools and resources needed to ensure adherence to regulations, and presents a positive organizational image to employees.
A few key advantages of HRIS Payroll integrations include…
- Enhanced process, system, and employee efficiency for optimal performance
- Simplified data management and reporting functions to minimize errors
- Improved compliance with local, statutory, and federal laws and regulations
- Optimized workforce management processes for improved accuracy
- Automated HR technology workflows to reduce time and labor costs
Integrations between HRIS and payroll software can also facilitate time-saving and minimize the risk of errors by automating the deduction of taxes and benefits from employee wages and enabling HR to become a strategic asset, rather than a mere administrative function. With improved HRIS and payroll functionality, companies can stay current with ever-evolving workplace trends, unlock the full potential of their HR processes, and gain an edge against competitors.
1) Streamlined Workflows
HRIS Payroll software can streamline workflows by automating manual processes, providing real-time access to data, and simplifying payroll calculations. With streamlined workflows and better workforce analytics, companies can gain valuable insight into HR trends and employee performance to stay up-to-date with changing HR management strategies and optimize the efficiency of their business operations.
Organizations can leverage streamlined document management and employee onboarding processes to manage employee records more efficiently and ensure pay and benefits information is entered, managed, and shared correctly across teams and departments.
HRIS Payroll systems also offer features like direct deposit, mobile wallet integration, and the generation of pay stubs to streamline the Human Resource Management, improve accessibility for important employee data, and reduce the need for manual HR processes.
By automating payroll calculations, minimizing manual mistakes, and furnishing real-time data and analytics, HRIS Payroll Software can boost accuracy and improve data management to facilitate more timely responses to time-off requests and ensure policy compliance.
2) Automated Processes
Payroll HRIS software can automate a variety of processes, including payroll calculations, tax filing, and employee onboarding, to reduce costly redundancies in core HR processes, track employee progress, and evaluate results to improve workforce efficiency over time.
Integrated HRIS and payroll operations can also provide guidance on relevant regulations to ensure compliance with state and federal laws and streamline communication and collaboration between stakeholders to keep everyone on the same page, no matter what.
These systems also facilitate the sharing of data across payroll, benefits, and time and attendance, giving employees access to the most up-to-date information and ensuring employee pay and benefits information is accurately processed across departments.
And, by leveraging the latest technology, HRIS can provide organizations with the ability to streamline processes, automate tasks, and access real-time data to ensure that the organization is prepared to meet the needs of its employees.
3) Improved Accuracy
HRIS Payroll software can help companies automate payroll calculations and minimize manual mistakes, as well as furnish real-time data and analytics to recognize and rectify errors promptly and increase efficiency across their entire enterprise.
It integrates with other HR software to streamline processes, upgrade data management, and track compliance standards and regulations to ensure operations are properly managed and employees have access to the data they need to do their jobs.
Data within these solutions is updated and disseminated accordingly when employees are granted performance-based raises or bonuses. And, connections with insurance carriers and external payroll systems ensure employees receive payment on time and their deductions and contributions are documented correctly within the system.
Main Features of HRIS Payroll Software
Integrated HRIS and payroll solutions can help businesses streamline workflows, automate processes, and improve accuracy by consolidating payroll management, benefits administration, and time tracking functions into a single platform.
With a wide range of features, including payroll processing, direct deposit, tax filing services, compensation administration, time tracking integration, expense management, HRIS Payroll solutions allow employees to automate, analyze, and optimize their business processes and manage the complexities of their HR functions.
Here are a few of the main advantages of leveraging HRIS Payroll integrations…
Employee Self-Service Portal
Payroll HRIS systems provide an employee self-service portal that enables employees to complete a variety of job-related tasks without having to contact the HR department, making it easier for employees to access their individual employee data and records and keep up with their own employee experiences.
Self-service tools allow employees to view their prior pay stubs, access current time-off balances and applicable pay rates, and make modifications to their profile, such as adding dependents and modifying their address.
A centralized platform for employee training, lifecycle, and tracking functions helps to streamline the process of submitting job applications and simplify the enrollment process for employee benefits to ensure employees get the coverage they need, no matter what.
Payroll Management & Tax Filing
By connecting HRIS and Payroll software, companies can automate tax filing processes, streamline employee record keeping, and manage payroll and benefits information more efficiently to ensure accuracy and expedite filing processes across the organization.
Improved HRIS functionality provides tools for automated tax filing and compliance guidance, generates reports related to payroll management, and help companies save valuable time and money to be used for more important tasks.
Benefits Administration & Enrollment
HRIS Payroll solutions offer advanced decision support tools to simplify and streamline the administration of benefits and enrollments. With these tools, employees can select the most suitable benefits package for their needs, consider deductible levels for health plans depending on personal health statuses, and access necessary enrollment forms whenever they’re needed.
This software is also responsible for managing health insurance and retirement savings plans, as well as any voluntary benefits offered by the employer to ensure informed decisions are made when selecting the right plans and packages for each employee.
Payroll Challenges Addressed with an HRIS System
Here are a few of the main payroll challenges addressed by HRIS software…
1) Maintaining Regulatory Compliance
Maintaining regulatory compliance is a critical aspect of HR management, and HRIS software helps address by automating compliance monitoring functions and keeping organizations up-to-date with changing labor laws and regulations throughout the industry.
And, by remaining current with regulations like the Affordable Care Act, Fair Labor Standards Act, and Family and Medical Leave Act, companies can ensure timely action and reduce the risk of penalties and fines across the board.
HRIS software provides the tools needed to store and update important employee data (i.e., wage rates, benefits eligibility, and hours worked), notify HR professionals of upcoming compliance deadlines, and promote better data transparency to improve compliance.
2) Managing Attendance & Leave
Managing attendance and leave for employees can be a daunting task for underprepared HR departments, but HRIS software can help by automating the tracking and management of employee attendance and leave, streamlining processes, and reducing errors.
With improved HRIS functionality, employees can easily request time-off and view their balances of available hours, while managers can approve or deny requests and access real-time reports on attendance and leave data whenever and wherever they’re needed.
HRIS software integrations with time clocks and biometric systems can also provide accurate and reliable data on employee attendance, help organizations stay compliant with leave regulations, and help HR departments save time, reduce paperwork, and improve employee satisfaction, no matter what.
3) Keeping Processes Consistent
Keeping payroll processes consistent across company locations and departments, including navigating complex union requirements and state rules, can be a challenging task for HR departments.
HRIS software addresses this challenge by storing and updating information, including union contracts, tax codes, and labor laws, in a comprehensive solution, providing access to a centralized payroll database for all employees, and offering automatic updates for changing pay rules and other regulations to ensure payroll calculations are accurate and compliant with the latest regulation changes.
With comprehensive HRIS software, companies are enabled to leverage real-time reporting and analytics capabilities to monitor payroll trends, identify potential issues, and reduce the risk for errors and discrepancies across all teams, departments, and locations.
4) Navigating Payroll Computation Changes
Navigating complex payroll computation changes can seem overwhelming without the right resources for the job. HRIS software can help automate payroll computation and store payroll data, including employee pay rates, deductions, and taxes, in a single solution, making it easier to manage and adapt to changes in payroll laws and regulations.
Integrations with functional HRIS software allows HR departments to quickly and efficiently generate reports and analytics to improve payroll visibility, respond to changes within the company or industry, and adjust payroll computations accordingly.
With HRIS Payroll integrations, organizations can not only save valuable time by eliminating the need for manual processes, but also reduce errors and ensure compliance with payroll laws and regulations over time.
How to Choose the Right HRIS Payroll Software
When selecting the right HRIS Payroll software for your organization’s needs, it’s important to consider factors, including initial assessments, project parameters, available packages, payroll and benefits, training and development, employee interfaces, current customer portfolios, and plans for software integrations or customizations in the future.
And, by understanding the criteria and methods for obtaining data and considering all relevant factors, including cost, usability, features, customization, and support services, organizations can make more informed decisions when it comes to selecting the right software for the needs of each employee and the entire workforce.
Here are a few of key considerations when choosing HRIS software solutions…
1) Identify requirements.
Identify the specific features and functionalities you need from an HRIS payroll software, including payroll processing, employee record-keeping, benefits administration, time and attendance tracking, and other HR-related tasks.
To find the best-fit solution for your needs, your team must identify the most important requirements for your Human Resource Information System to improve software functionality, increase process efficiency, and maximize technological investments in the long run.
2) Research software options.
Once you have identified the non-negotiable requirements for your software solutions, your team must research and evaluate different software options, including reading reviews, comparing features and pricing, and seeking product recommendations from other industry leaders.
3) Consider integrations.
Integrations between HRIS and payroll solutions help organizations ensure seamless data transfer, avoid data duplication across departments, and improve overall process efficiency.
By considering all possible integrations between Human Resources Information System functionality and internal and external payroll software, your company can accurately and efficiently manage tasks and improve visibility across the board.
4) Test the software.
Test the HRIS payroll software to ensure it meets your requirements, aligns with core business objectives, and offers the functionality needed to connect your business processes in the most efficient and effective way possible.
How Can We Help?
Whether you need help implementing a new Human Resource Management System across your entire organization, additional support navigating integrations between HRIS systems and payroll operations to maximize your investments, or just an extra hand finding the best fit solutions for your needs, Surety Systems is here to help.
Our team of senior-level HRIS consultants has the technical development skills and functional expertise needed to help you choose the best software for your needs, leverage that software to improve process efficiency, and address payroll challenges more effectively and efficiently.
From helping you implement a new Workday Payroll Management solution to integrating UKG Time and Attendance with ADP Payroll software, or maximizing the potential of any other HRIS Payroll solutions, we’ve got the right consultant for the job.
Partnering with the Best
Interested in learning more about our HRIS consulting services? Ready to integrate your HRIS and payroll operations to maximize efficiency and get the most out of your software solutions?
Contact us today for more information!
