UKG Extensions provide a powerful way for organizations to enhance and tailor their UKG solutions, offering seamless integration with third-party applications and additional functionalities that address specific business requirements. By leveraging UKG Extensions, companies can improve operational efficiency, optimize workforce management, and gain a competitive edge.
This article delves into the key benefits of UKG Extensions, illustrating how they empower organizations to adapt and thrive in a dynamic business environment.
Key Takeaways
- UKG’s collaborations with customers automate scheduling tasks and improve HR functions like onboarding and tuition reimbursement.
- Comprehensive integration capabilities within UKG systems facilitate automated data transfers, enhancing precision and operational efficiency through real-time oversight and tailored information mapping.
- Automated extensions for vacation planning, shift bidding, and internal recruitment streamline processes, reduce administrative burden, and promote fairness and transparency, improving overall employee satisfaction and organizational efficiency.
Award-Winning Collaboration with UKG
UKG partnerships have led to the creation of innovative scheduling solutions that have garnered significant industry recognition. This collaborative approach has enabled organizations to optimize their HR functions, significantly enhancing onboarding and tuition reimbursement processes.
UKG’s forward-thinking technology and pre-built integrations pave the way for quicker and more efficient benefits integration. Such collaborations have proven that when technology meets customer needs, the results can revolutionize workforce management practices, further streamlining core operations and improving productivity.
Comprehensive Integration with UKG Systems
UKG extensions offer core integration capabilities and an intelligent integration dashboard to improve visibility into the status and performance of integrations and enable proactive error management. This real-time oversight ensures that potential issues are identified and resolved before they can impact operations.
Within UKG systems, automated data transfers provide precise information mapping tailored to specific organizational needs. This eliminates the risk of data entry errors and ensures that all relevant information is seamlessly integrated across different platforms. Including employee skills, licensure, and experience in scheduling further supports improved compliance and operational efficiency.
UKG Clinical Scheduling Extensions and UKG Advanced Scheduler, part of the comprehensive suite, provide enhanced clinical functionality and integrate seamlessly with UKG Dimensions. This robust system ensures all aspects of workforce management are covered, from clinical scheduling to compliance, making it an indispensable tool for any organization.
Automate Long-Term Vacation Planning
While long-term vacation planning can pose logistical challenges, UKG’s automated vacation scheduling extensions simplify this process considerably. These tools offer the following benefits:
- Reduce manual tasks, paper use, and input errors
- Drive significant cost savings for organizations
- Automate the vacation bidding process
- Allow employees to bid on their desired vacation periods using any device
- Retain control over how many absences can be awarded during a defined period
Whether fully automated, semi-automated, or manually approved, the vacation bidding process can be tailored to meet organizational preferences through critical extensions. This flexibility ensures accurate scheduling predictability, reducing the administrative burden on managers and providing employees with a fair and transparent process.
Enhance Shift Bidding Efficiency
The manual shift bidding process can result in issues such as perceived favoritism, errors, and compliance difficulties. UKG’s automated shift bidding system addresses these challenges by considering seniority, skills, certifications, labor laws, safety regulations, and union agreements. This ensures a fair and transparent process, reducing the likelihood of grievances and increasing overall employee satisfaction.
Employees can enter shift bids via computer, tablet, or smartphone, tracking the process and receiving assignments faster than traditional methods. High levels of employee engagement, measured and improved by data analytics, can boost company profitability. This automated system maximizes shift productivity and fosters a more engaged and motivated workforce.
Streamline Internal Recruitment with Job Bidding
Despite the complexity of the internal recruitment process, UKG’s job bidding extensions serve to simplify and automate it for increased efficiency and transparency. These tools integrate seamlessly with UKG Pro Workforce Management and ADP platforms, automating aspects such as:
- Job posting creation
- Bid collection
- Ranking
- Employee notifications
By allowing existing employees to apply for new positions within the organization, job bidding extensions help organizations across industry sectors do the following:
- Streamline the hiring process and reduce time-to-hire
- Promote transparency and fairness to ensure quality hires
- Balance staffing to create a fair, inclusive work environment
- Reduce administrative workload
- Minimize risks of human error or grievances
- Boost employee morale and engagement through a transparent recruitment process
Optimize Clinical Scheduling Extensions
In healthcare, the delivery of uncompromised care heavily depends on effective scheduling and a well-managed clinical labor supply. UKG Clinical Scheduling Extensions provide enhanced clinical functionality by quantifying workload intensity and enabling equitable workload distribution through automated patient-to-staff assignments.
Subsequent sections will explore specific facets of clinical scheduling extensions, ensuring effective schedule and staffing level management, and ways to enhance shift productivity.
Equitable Patient Assignments
UKG Clinical Scheduling Extensions automate patient-to-staff assignments, ensuring a balanced workload that increases patient and employee satisfaction. These tools offer the following benefits:
- Automate patient-to-staff assignments
- Ensure a balanced workload
- Increase patient and employee satisfaction
- Compile total workload based on patient’s specific care needs
- Ensure equitable and safe distribution of nursing resources
This system is designed to generate patient assignments based on individual patient classification levels, ensuring that equitable patient assignments integrate with matching nursing resources to the current volume of patient workload so that each patient receives the attention they need.
Manage Schedules and Staffing Levels
Managing schedules and staffing levels effectively requires a system that quantifies workload intensity and considers employee skills and patient workload.
UKG Workload Manager provides tools to distribute patient workload effectively, ensuring compliance with staffing requirements. This system helps ensure efficient and effective patient care by optimizing actual patient flow through electronic health records.
Acuity-based staffing ensures:
- The right number and type of staff are allocated to meet patient needs
- Flexible scheduling for nurses
- Validation of workload, balancing staffing levels with patient care demands
- Scheduling predictability
Maximize Shift Productivity
Maximizing shift productivity starts with the following:
- Accurate schedule creation based on staff qualifications and predicted patient volume
- UKG’s accurate scheduling tools reduce manual tasks and optimize staffing decisions
- Increased shift productivity and overall employee satisfaction
These tools empower employees by allowing them to swap shifts and manage their schedules at the working smarter café, ensuring they can work smarter and more efficiently.
Real-Time Data and Accurate Forecasting
When real-time data and precise forecasting are incorporated into workforce management, organizations gain the ability to:
- Make preemptive staffing decisions
- Strategically align resources
- Stay ahead of staffing needs
- Maintain operational resilience
Accurate forecasting relies on historical data, predictive analytics, and consideration of internal and external factors. By analyzing trends and patterns, businesses can anticipate future labor needs and strategize accordingly, ensuring smooth operations and supporting growth.
Empower Employees with Shift Trades
Giving employees the autonomy to handle their own schedules dramatically transforms workforce management. UKG provides tools that allow employees to swap shifts, sign up for voluntary time off, and find colleagues to cover their shifts, promoting flexibility and work-life balance.
For example, the Employee Billboard extension offers the following benefits:
- Automates schedule change requests
- Allows employees to post shift trades and find replacements
- Increases employee satisfaction and engagement
- Maximizes shift productivity
Meeting Legislative and Disclosure Requirements
Adhering to legislative and disclosure requirements plays a pivotal role in workforce management. UKG extensions help organizations manage schedules that align with workload distribution regulations, minimizing compliance risks and ensuring alignment with government and industry standards.
By maintaining auditable records and providing tools for thorough review, UKG Pro Workforce Management ensures that organizations can easily and confidently meet their disclosure requirements.
Unlock Full Potential with Add-On Modules
Add-on modules elevate UKG systems to their peak potential by consolidating staffing, simplifying absence reporting, and automating administrative tasks. These modules provide managers with insights into all request transactions and schedule changes through a manager dashboard, reducing the time spent reviewing requests.
By controlling operational costs and enhancing clinical functionality, these add-ons ensure that organizations can operate more efficiently and effectively, leveraging the full capabilities of UKG systems.
How Can We Help?
Whether you need help outlining plans for a new UKG implementation project, additional support navigating complex integrations between UKG and third-party systems, or just an extra hand ensuring project and organizational requirements are met, Surety Systems has you covered.
Our senior-level UKG consultants have the skills and experience to understand your critical project needs and prepare your internal teams for continuous improvement over time.
Contact Us
For more information about our UKG consulting services or to get started on a project with our team of expert consultants, contact us today.
Frequently Asked Questions
How do UKG extensions improve HR functions?
UKG extensions improve HR functions by automating onboarding and tuition reimbursement processes, resulting in more efficient benefits integration and improved HR performance.
How does shift bidding automation enhance workforce management?
Shift bidding automation enhances workforce management by considering seniority, skills, and regulations, which increases employee engagement and reduces manual errors, leading to more efficient and transparent processes and better workforce management.
What role do real-time data and accurate forecasting play in workforce management?
Real-time data and accurate forecasting play a crucial role in workforce management by allowing proactive staffing decisions, resource alignment, and operational resilience to meet staffing needs and maintain smooth operations.
How do UKG extensions help meet legislative and disclosure requirements?
UKG extensions help to meet legislative and disclosure requirements by managing schedules in compliance with regulations and maintaining auditable records, ensuring alignment with government and industry standards.