One of the reasons organizations use enterprise resource planning (ERP) systems is to do away with outdated data models that silo information throughout the different departments of an organization. ERP solutions like SAP Systems allow companies to keep their critical assets, data, and intellectual property in one place, resulting in improved efficiency, less data duplication, and more.
Of course, that also means it’s vital to protect this information from unauthorized access, both from outside threats like malicious agents and malware, as well as inside threats, such as employee errors or even an intentional data breach.
Cue SAP Security.
SAP offers extensive protection and security monitoring for your most sensitive data. Read on to learn about SAP Security, how it can benefit your organization, and where our team of SAP consultants can come in to help maximize your overall investment.
What is SAP Security?
SAP Security is a module within SAP that grants users access where they need it (and only where they need it). Think of it as a digital deadbolt that keeps your organization’s data secure and protected from external and internal threats.
For example, imagine a warehouse employee who creates purchase orders.
While this person obviously needs access to the creation of those purchase orders, they don’t also need the ability to approve them. Without this added level of security, you could end up with someone creating and approving all sorts of orders without any oversight. SAP Security ensures that employees can access the functionalities of SAP that are part of their job responsibilities, but that’s all.
How SAP Security Works
The SAP system comprises many applications dealing with human resources, accounting, customer relationship management (CRM), sales, finance, and more. For the solution to be effective, you must integrate these processes and centralize management.
SAP Security is a comprehensive umbrella over the whole SAP system, ensuring everything works smoothly without security issues or unauthorized data access. Let’s take a look.
SAP Security software uses standard network security features like firewalls and demilitarized zones (DMZ), network ports, SAP Router, and more. A firewall is a network security system that monitors and controls incoming and outgoing network traffic based on predetermined security rules. In this case, SAP Web Dispatcher and SAP Router are some of the application-level SAP gateways used for filtering SAP network traffic.
Secure Socket Layer, or SSL, is a standard security technology for establishing an encrypted link between a server and a client. SSL allows you to authenticate the communication partners by determining the variables of encryption.
With SAP Security, data transferred between both the client and server is protected so you can detect if there’s any manipulation during the transfer. That data is also encrypted to add an extra layer of security and maintain data integrity.
SAP Internet Transaction Server Security
To access SAP applications from a web browser, you need a middleware component —SAP Internet Transaction Server (ITS). SAP created its ITS architecture with various built-in security components, including running the WGate and AGate on separate hosts, offering greater control for SAP Security solutions.
STAD data provides security against unauthorized access to SAP’s functionality using transaction codes. It can track who accessed certain functionalities and when they did so, allowing you to monitor, audit, and analyze access rights management and SAP authorization permissions.
SAP Cryptographic Library
The SAP Cryptographic Library is the default encryption product from SAP. It provides Secure Network Communication (SNC) between different SAP components.
The single sign-on function throughout SAP systems allows you to configure the user credentials with access to specific SAP applications. By controlling access to each application, you can reduce security risks from both internal and external threats.
Audit Information System
An Audit Information System (AIS) is an SAP Security monitoring tool that helps thoroughly analyze the security features of SAP Security. You can use it for system and business audits.
Why Rethink SAP ERP Security Roles?
Businesses that use the SAP Security module trust the solution with all sorts of sensitive information that needs to be kept secure, as it can handle everything from business secrets to private employee data.
You might think, “I already take advantage of Governance, Risk, and Compliance (GRC) procedures, so why does SAP Fiori Security require new security roles?”
Good question! Here are two big reasons why:
1) GRC’s False Negatives
With Fiori’s predecessor, SAP GUI, many GRC access control solutions ensured that only authorized users could perform a given transaction by checking transaction authorizations against a set of Segregation of Duties (SoD) rules.
However, the authorization model has changed because SAP Fiori doesn’t directly interact with transactions. So, if you relied on SAP GRC to check for SoD conflicts, you might get false negatives that could affect your system’s security standards.
2) Creating New Roles vs. Tweaking Old Ones
Let’s say that your development crew is tasked with tweaking old security roles/GRC so that everything plays nicely in Fiori, or if that fails, create new roles from scratch. That sounds like a great idea…until you’re dealing with 50 apps and 50,000 custom users.
Whether you’re talking about reworking your old SAP authorizations or building brand new security roles, either strategy is pretty time-intensive (and that doesn’t include the time and energy you’ll spend keeping up with change management).
Key Areas of SAP S/4HANA Security
Authorizations and Roles
Like any upgrade to SAP systems, updating your SAP authorizations and roles is key to securing your implementation. A firm grasp of how best to use SU 24 (Maintain Check Indicators) and SU25 (Upgrade Tool for Profile Generator) should help with authorization object checks, transactions, and more.
In addition, SAP S/4HANA sees the inclusion of new SAP Fiori apps. User access control permissions aren’t new, but how app catalogs are integrated and how one communicates and syncs with the publishing instance are new to the role-building transaction PFCG.
Securing Your Infrastructure
In older SAP system setups, opening business processes to those outside the company required using the SAP Portal or asynchronous processing via email. Luckily for you, SAP S/4HANA makes things simpler and more manageable.
A strong security architecture is always necessary for business-critical system access, and SAP S/4HANA is no different. To secure your infrastructure, you’ll want to ensure that everyone is on the same page about who has what network access, how traffic should flow through the network, how firewalls should be set up, and so on.
Companies that use SAP S/4HANA have access to Cloud Connector, an easy and safe way to connect on-premise systems like SAP S/4HANA with SAP Cloud Platform applications.
Here are a few key things to remember when it comes to SAP Cloud security:
- Establish and run the Cloud Connector securely to protect critical data
- Use SAP Cloud Platform Identity Authentication and SAP Cloud Platform Identity Provisioning services to grant the correct permissions to cloud applications.
The Cloud Connector is a helpful security tool, but it can only be as secure as your network administrators make it when they initially set up their SAP system.
User Access and Authentication Management
Access type coordination is important in maintaining SAP S/4HANA security. Overly restrict access, and users must repeatedly log in with their password. Overly lax restrictions, however, give users access to systems they shouldn’t. At best, those users don’t realize they have this access and never use it. At worst, critical information could fall victim to unauthorized modification or sharing.
To prevent those threats, your security team must have a firm handle on federated single sign-on and Security Assertion Markup Language (SAML) 2.0. In addition, your SAP system needs to be capable of provisioning users whether they’re using cloud systems or on-premise systems.
For more information about security management in SAP S/4HANA, click here.
Setting up SAP Security
When getting started with SAP Security, you need to ensure access to both application and database servers is controlled. User accounts must be defined as roles with specific permissions to prevent unauthorized access.
Here are a few security concepts and best practices to keep in mind when setting up your SAP cyber security solutions:
- Align settings with organizational policies
- Create emergency procedures for when a security incident arises
- Continuously monitor who has access to data and reevaluate as roles change
- Use advanced security tools to help further reduce your risk of attack or breach
Partner with SAP Experts
While complex, security is absolutely critical in today’s world. A security threat to your organization can have a devastating impact, from severe financial loss to a significant hit to your company’s reputation.
By protecting your system and data with SAP Security tools like SAP Messenger Server, SAP Gateway, or SAP Trust Center, you can help prevent these sorts of scenarios and ensure that the data in your system continues to remain safe and sound.
If you’re ready to get started on the SAP Security work your organization needs, or you could use a hand with any other SAP project, our senior-level SAP consultants are here for you. And, to give you an idea of what to expect when partnering with us, we’ve included a snapshot of one of our SAP consultants:
Surety Senior SAP Security Consultant
- US Citizen
- 18+ years experience with SAP Security
- 4 Full Cycle Implementations – 2 Implementations as sole SAP Security Administrator/Team Lead
- 5 Full Cycle Upgrade Projects of SAP; 1 Full Cycle SAP Security Layer Redesign Project
- Well-versed in SOX Compliant environments
- Extensive and expansive SAP GRC experience
- Role design/build experience with SAP Fiori/HANA; Comfortable in SAP S/4HANA
Contact us today to learn more!