Kronos iSeries Tip: Insert/Deleted Punches
Tired of Correcting Missing Punches and Duplicate Punches?
There is a faster way! Insert Punch and Delete Punch.
Delete Punch Function
The “Delete Punch Function” is vital to streamline the amount of effort it takes to correct a duplicate punch. If you have not been using this functionality, you have probably been wasting up to a week’s’ worth of your valuable time changing the In and Out Punched to the correct Dates/Times.
To streamline the process:
- Use the F20 (Green screen) or Delete Punch (HTML)
- Choose the option
- Fill in the date and time of the duplicate punch
- Hit enter.
This will delete the duplicate punch and re-order the remaining punches.
Insert Punch Function
The “Insert Punch Function” allows you to insert a punch where one is missing, re-ordering the remaining punches for you. If you have not been using this functionality, correcting it can drain hours upon hours of work. Instead, you can shorten that edit time down considerably.
- Utlize the F19 (green screen) or Insert Punch (HTML) action
- Fill in the date and time of the missed punch
- Leave all other fields as they are
- Hit enter or Save
This will then insert the punch where it belongs and re-orders the remaining punches for you.
The Insert Punch also has another unique function, Add Transfer Punches. For example, if someone transfers to a new department halfway through the day, and they did not utilize the clock to punch in for that transfer, you can do the F19 or Insert punch, and add the date/time of the transfer and then you select Transfer Y and put in the new department and hit enter. This will clock them out from their Home department and add a new record punching them back in at the same time with the new department information. This is very helpful because if you tried to just put a new punch in, the system would not allow you to put the start time the same as the end time and the employee could end up losing at a minimum one minute of time (more if you are rounding).