Project: Implement a solution to meet the Machine Management requirements on JDE 8.12
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This consortium is a group of locale government municipalities. They maintain the JD Edwards software for all the local government members within one facility. Each Local Government has their own environment, however there are standards that are used over all environments. One of the local governments required a solution to convert their existing Fleet Management data (work orders, purchase orders and Inventory control) into JD Edwards. This particular local government was already on JD Edwards software for Financials and Fixed Assets. Equipment Management had not been used at any other local government.
The challenge was to incorporate the Equipment Management, Purchasing, and Inventory Management into existing business processes for the specific local government as well as create standards for use to implement at any other government locations. Fixed Assets had already been implemented so utilizing existing asset structure for use with tracking with equipment work orders was a concern as the data on the assets in JD Edwards did not match what was in the Fleet system. All machine history, cost of parts, fuel and service charges had to be moved from Fleet into JD Edwards.
After analyzing system standards, legacy systems, business processes and specific local government requirements, a solution was created. The solution incorporated standards for implementing Equipment Work Orders, Purchase Orders, Inventory Management, conversion for historical data for existing machines and a fuel file interface into the JDE Inventory system. Standards were created for labor and service fees for ease of use in the work order entry process. Purchase orders were set up to be distinguished between purchases for specific work orders/outside services/non-stock items and inventory purchases to stock inventory. Replenishment’s were set up to notify when inventory levels were low. Work orders scheduling was set up so that management of the work flow was visible. Inventory issues to departments were set up so that the work order system could record costs to the specific departments.
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